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1. #How to make an attendee optional in outlook update#
2. #How to make an attendee optional in outlook manual#
3. #How to make an attendee optional in outlook pro#
4. #How to make an attendee optional in outlook series#

If you need to connect by phone, use the toll number unless it will cost you money personally. Use computer audio if you can it saves the university money. So, when you create your calendar invitation in Outlook, consider adding something like this to the invite text: While it may add some convenience, this costs Cornell the most of any option. If you're sure none of your participants will need to call toll-free, edit the calendar invite information to remove the toll-free numbers so they aren't dialed by mistake.Īsk participants not to use the “Call Me” option to join by phone. If participants must join by phone, see if they can join by dialing in to the toll numbers rather than toll-free numbers. Using computer audio does not incur any expense to the university and is generally the best audio option for participating in a Zoom session. When scheduling a Zoom session,Īsk participants to use computer audio if they can reasonably do so. Using Zoom telephony, particularly premium audio telephony, costs the university money.

#How to make an attendee optional in outlook update#

Open your calendar entry in Outlook and paste the Zoom session information into it.īe sure to click Send Update so that all attendees for your meeting will receive the Zoom session information. In the pop-up window, click Copy Meeting Invitation. If your Outlook meeting is recurring, be sure to check Recurring meeting in Zoom this will keep your Meeting ID from expiring.Ĭlick Save on the Schedule a Meeting screen when you are done setting up the Zoom meeting particulars.įind the Invite Attendees line, then click Copy the invitation. If you do not have the Zoom Plugin for Microsoft Outlook installed, or are using a different calendar or meeting system, you can still create a Zoom session and manually add that information to an existing meeting invite.Ĭlick Meetings in the left column, then, on the Upcoming Meetings tab, click Schedule a New Meeting. In the Outlook calendar entry, click Send Update to send the revised meeting information to your attendees. The Zoom session information will automatically appear in the Outlook calendar entry. In the Zoom -Schedule a Meeting window that opens, select your preferred Zoom options, then click Continue.

#How to make an attendee optional in outlook pro#

If a Zoom - Pro Account window opens, close it or move it out of the way. Please do so.Ĭlick Sign In, then Sign In with SSO, enter cornell for the company domain, then sign in using your Cornell credentials.

Mac: Click Add Zoom Meeting (near the start and end time fields). Windows: In Outlook's Appointment toolbar, click Schedule a Meeting (Zoom).

#How to make an attendee optional in outlook series#

If it is a recurring meeting and you want the Zoom information associated with all sessions (not just the single session you are opening), be sure to select The entire series when prompted. If it is a recurring meeting, be sure to open a session that has not yet occurred. Open your existing meeting in Microsoft Outlook. With Mac, it works better if Zoom is already running on your computer before following these steps. You cannot add a Zoom session to individual calendar entries in the past. If you have the Zoom Plugin for Microsoft Outlook installed, use this method to add a Zoom session to an existing Outlook calendar meeting. Using the Zoom Plugin for Microsoft Outlook (Windows or Mac)

#How to make an attendee optional in outlook manual#

There are two methods: Using the Zoom Plugin and Manual Cut and Paste. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, but you can use the same procedures to add Zoom info as you create the Outlook meeting.

You can add Zoom Session information to your meetings scheduled in Outlook.